How Duet AI for Google Workspace Can Boost Your Productivity and Creativity

Duet AI for Google Workspace is a new set of AI features that Google announced at its I/O 2023 event.

Duet AI for Google Workspace uses generative AI to help users create, organise, visualise, and accelerate their work processes across Gmail, Docs, Slides, Sheets, and Meet.

Aparna Pappu (GM and Vice President, Google Workspace) Image: Google

Duet AI for Google Workspace Features are:

• Creating complete emails or documents from simple prompts.
• Generating unique images or backgrounds from text descriptions.
• Simplifying data classification and action plans in Sheets.
• Offering contextual assistance and smart chips in Docs.
• Improving productivity and collaboration with Smart Canvas.

Duet AI is expected to be available to Google Workspace users soon.

What is Duet AI and how does it work?

Duet AI is a collection of AI features that are powered by the PaLM 2 family of models, which are large language models that support over 100 languages.

Duet AI uses generative AI to respond to your requests and generate useful answers across Google Workspace apps.

• Generative AI is a type of AI that can create new content from scratch, such as text, images, audio, or video. Generative AI can also modify existing content to suit your needs.

• Duet AI leverages generative AI to help you do everything from preparing for meetings, helping you write, organising your day, visualising solutions and more.

What are the benefits of using Duet AI for your work?

Duet AI can help you save time, improve quality, and enhance creativity in your work. Here are some of the benefits of using Duet AI for your work:

• Save time:

Can automate tasks that would otherwise take you hours or days to complete, such as writing emails, documents, presentations, or action plans. Can also provide you with contextual assistance and smart chips that can fill in relevant information automatically.

• Improve quality:

Duet AI can help you improve the quality of your work by checking grammar, proofreading, adjusting tones, and suggesting styles. Duet AI can also help you generate original images or backgrounds that are not present on the internet.

• Enhance creativity:

Can help you unleash your creativity by generating content from scratch based on your prompts. You can also use Duet AI to get inspiration from different image styles or data visualisations.

How to use Duet AI in different Google Workspace apps?

Duet AI is integrated with different Google Workspace apps to help you create, organise, visualise, and accelerate your work processes.

Here are some examples of how to use Duet AI in different Google Workspace apps:

• Gmail:

In Gmail mobile, you can use Duet AI to generate full emails based on simple prompts. For example, you can type “follow up with client” and Duet AI will generate a professional email that includes the client’s name and other relevant information.

You can also use Duet AI to create smart replies that are tailored to the context of the email.

• Docs:

In Docs, you can use Duet AI to generate content from scratch based on a topic you want to talk about. For example, you can type “how to use duet ai” and Duet AI will produce a draft document that includes smart chips for information like location and status.

You can also use Duet AI to enhance your own content by checking grammar, proofreading, adjusting tones, and suggesting styles.

• Slides:

In Slides, you can use Duet AI to generate images based on text descriptions. For example, you can type “a happy team working remotely” and Duet AI will generate an image that matches your description.

You can also choose from different image styles to suit your presentation theme.

• Sheets:

In Sheets, you can use Duet AI to automate data classification and action plans. For example, you can type “analyze customer feedback” and Duet AI will classify the data in your cells and create a custom plan for improving customer satisfaction.

You can also use Duet AI to visualize your data in different ways by typing simple words as prompts.

• Meet:

In Meet, you can use Duet AI to generate unique backgrounds based on text descriptions. For example, you can type “a tropical beach” and Duet AI will generate a background that matches your description.

You can also use Duet AI to create smart captions that transcribe your speech in real-time.

Some tips and best practices for getting the most out of Duet AI

Duet AI is a powerful tool that can help you boost your productivity and creativity in Google Workspace. However, there are some tips and best practices that you should follow to get the most out of Duet AI. Here are some of them:

• Be specific:

Duet AI works best when you give it clear and specific prompts. For example, instead of typing “write a blog post”, you can type “write a blog post about how to use Duet AI in Google Workspace”. This will help Duet AI generate more relevant and accurate content for you.

• Be creative:

Duet AI can help you unleash your creativity by generating content that you may not have thought of before. For example, you can use Duet AI to generate images or backgrounds that are not present on the internet, or to get inspiration from different image styles or data visualisations. Don’t be afraid to experiment with different prompts and see what Duet AI can create for you.

• Be mindful:

Duet AI is not a replacement for your own work, but a tool that can help you enhance it. You should always review and edit the content that Duet AI generates for you, and make sure that it meets your standards and goals. You should also respect the intellectual property rights of others and avoid using Duet AI to generate content that infringes on them.

Conclusion

Duet AI is a new set of AI features for Google Workspace that can help you create, organise, visualise, and accelerate your work processes across Gmail, Docs, Slides, Sheets, and Meet.

Duet AI uses generative AI to respond to your requests and generate useful answers across Google Workspace apps.